At Axepta BNP Paribas we follow the developments in the world of digital payments and manufacturing on the Internet. Although we are specialized in payment solutions such as payment terminals and transaction processing, we see how e-invoicing plays an increasingly important role in making financial processes more efficient. But what are the advantages of e-invoicing and why should you make use of it?

What is e-invoicing?

E-invoicing is the process by which invoices are created, sent, received and processed completely digitally. This means no paper invoices or even PDF files by e-mail are used. Instead, invoices are exchanged over secure networks such as Peppol in a standardized format so that they can be processed automatically by accounting systems.

Why switch to e-invoicing?

Companies that implement e-invoicing gain numerous benefits:

• Time savings: invoices are automatically generated and processed, minimizing manual operations.
• Lower costs: according to research, e-invoicing can reduce the cost per invoice by an average of €9.
• Fewer errors: automation reduces human errors and improves invoice accuracy.
• Better cash flow: faster processing means invoices are paid faster, contributing to a more stable cash flow.
• Environmentally friendly: less paper consumption means a lower carbon footprint.

Misunderstandings about e-invoicing

Despite the benefits, there are still some misunderstandings about e-invoicing. Here we debunk some common myths:

1. “E-invoicing is expensive” – There are affordable solutions available, even for small businesses.

2. “It’s too complex” – Modern e-invoicing tools are user-friendly and similar to online banking.

3. “Invoices in PDF count as e-invoicing” – Only structured, automatically processable invoices meet e-invoicing standards.

4. “It’s only for large companies” – SMEs also benefit from the time and cost savings.

The role of Peppol

To make e-invoicing within Europe easier and more secure, the Peppol network was developed. This standardized platform ensures that invoices can be exchanged smoothly between different companies and government institutions. In Belgium, Peppol will become mandatory for VAT-registered companies as of 2026, but early implementation can already bring your company many benefits.

Axepta BNP Paribas and the future of digital payments

At Axepta BNP Paribas, we support entrepreneurs with innovative payment solutions and closely monitor developments such as e-invoicing. We understand the importance of an integrated financial approach, in which digital invoicing plays a crucial role. The future of invoicing is digital. By making the switch now, you enjoy a more efficient process and are well prepared for the legal obligations that are coming.

Want to learn more about e-invoicing and how your company can benefit from it? Find out everything via the following link: E-invoicing | FPS Finance